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This page covers the status workflow and file attachment behavior for Data Review Annotations. Phase Annotations do not have states or file attachment support; this reference applies only to Data Review Annotations.

Statuses

Transitioning between states

Use the status control in the Annotation details panel to transition an Annotation between Open, Failed, and Accepted. All state transitions are recorded in the Annotation’s activity log with a timestamp and the user who made the change.

How Annotation states appear in Reports

When a Rule is evaluated in a Report, the status displayed for that Rule is derived from the states of its Annotations:
  • If all Annotations are Open: the Rule shows as Open.
  • If at least one Annotation is Failed: the Rule shows as Failed, regardless of other Annotation states.
  • If all Annotations are Accepted: the Rule shows as Accepted.
  • If the Rule generated no Annotations: the Rule shows as Passed. Passed Rules are not shown in the Report by default; filter for Passed Rules to see them.
Changing an Annotation’s state immediately updates the Rule’s displayed status in the Report.

File attachments

Files can be attached to Annotations and to individual comments on Annotations.

Supported file types

Size limits

Behavior